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Petroleum products

Fuel Supply from PAIP Petroleum

Re: Oil procedureS update

Kindly check  below our updated procedure, if you can inform your seller.

FOB-3: TANK-TO-TANK (DIP AND PAY) TRANSACTION PROCEDURE

Procedure Code: KE-a

1. Buyer issues a formal ICPO (Irrevocable Corporate Purchase Order), including acceptance of the seller's terms and conditions, and provides their Tank Storage Agreement (TSA).

2. Upon successful verification and acceptance of the ICPO, the seller issues a Commercial Invoice (CI) along with a Dip Test Authorization (DTA) agreement to be signed by both the buyer and the buyer’s designated storage facility.

3. The buyer, along with their tank farm, signs and returns the CI and DTA within three (3) working days.

4. Upon receipt of the signed CI and DTA, the seller provides the buyer with the initial Proof of Product (POP) documents, which include:

  • a) Statement of Product Availability

  • b) Commitment Letter to Supply

  • c) Notice of Readiness (NOR) to be signed by the buyer's tank farm

  • d) Fresh SGS Quality and Quantity Report

  • e) Authorization to Physically Verify the Product in Seller’s Tank

  • f) Product Quality Passport

  • g) Previous Injection Report

  • h) Invitation Letter for Physical Meeting at the Refinery Terminal, to be signed by the buyer’s tank farm representative

5. Upon receipt of the above POP documents, the buyer is required to submit a Tank Storage Receipt (TSR) from their tank farm, including GPS coordinates.

6. Upon receiving the TSR and GPS data, the seller issues the official injection schedule.

7. As per the injection schedule, the seller commences product injection and provides the buyer with daily injection progress reports.

8. Once injection is completed, the seller releases the final POP documents, which include:

  • a) Certificate of Origin

  • b) Affidavit of Ownership Transfer

  • c) Updated Injection Report

  • d) Authorization to Sell and Collect (ATSC)

9. Upon receiving the final POP package, the buyer signs the Affidavit of Ownership Transfer.

10. The buyer remits 100% payment via T/T (Telegraphic Transfer) for the full product value. Upon confirmation of payment, the seller disburses applicable commissions to intermediaries as agreed.

End of Procedure

Best regards,

Tahir Chaudhry
Sales Representative

2025-09-09 20:21:14

 

por "Tahir" <dev@kutrrh-sajili.konza.go.ke> - 03:21 - 9 sept 2025